[HCM] Tổ Chức Lao Động Quốc Tế ILO Tuyển Dụng Trợ Lý Hành Chính 2016
To achieve the goal of decent work for all in Viet Nam, the ILO Country Office supports the Vietnam Decent Work Country Programme (DWCP) with three priority areas: Labour Market Governance; Social Protection; and Employment and Sustainable Enterprise Development. In the implementation of the DWCP, the ILO Office works in close partnership with the Government of Viet Nam, in particular its technical line ministry, the Ministry of Labour, Invalids and Social Affairs (MOLISA) and its social partners, the employers’ and workers’ organizations. The Vietnam DWCP is an integral part of the One UN Plan.
The International Programme on the Elimination of Child Labour (IPEC) under the Fundamental Principles and Rights at Work Branch (FPRW) of the International Labour Organization is operational in over 90 countries worldwide and has the long-term objective of the effective abolition of child labour. In the short and medium term, the programme aims at assisting member States in designing and implementing policies and programmes which help them combat the worst forms of child labour. IPEC also aims at heightening the awareness of member States and the international community on the problem of child labour and assists them in implementing the relevant international labour conventions.
IPEC is implemented through national, sub regional and regional programmes which include activities such as technical advisory services; direct action for the withdrawal, prevention and protection of working children; institution building; training, advocacy and the collection of and dissemination of information and research.
The USDOL-funded project “ENHANCE: Enhancing National Capacity to Prevent and Reduce Child Labour in Vietnam” has an overall development objective to build a comprehensive and efficient multi-stakeholder response for the prevention and reduction of child labour in Vietnam. Placing capacity building for sustainable solutions at the heart of its interventions, the Project will deliver interventions under three mutually reinforcing components to achieve the following immediate objectives:
i. Capacity building component: By the end of the project, the capacity of national institutions and stakeholders to identify, monitor and respond to child labour, as part of the promotion of international labour standards, will have been strengthened.
ii. Awareness raising component: By the end of the project, awareness of child labour, the associated hazards and prohibitions against it will have been raised among all levels of society.
iii. Direct interventions component: By the end of the project, intervention models for preventing and withdrawing child labour in selected geographical areas and sectors will have been implemented and documented and ready for replication.
The Project will direct technical support to enhance government efforts to counter child labour, building the achievements to date and making particular effort to address the informal sector and identified priority industry sectors. In partnership with MOLISA as the key Government of Vietnam partner, and its Bureau of Child Protection and Care as implementing focal point, the project will engage with a wide range of government, social partners and civil society in its implementation.
The Administrative and Finance Assistant will report to the Chief Technical Advisor (CTA) based in Hanoi through the Senior Administrative/Finance Assistant (SAFA) based in Hanoi and the Provincial Project Coordinator (PPC) based in Ho Chi Minh. S/he will work in close collaboration with the project team, programme unit, Operations Unit, and other projects of the Country Office as required. Under the supervision of the SAFA and the PPC, the incumbent will perform project assistant tasks. The work is carried out within the rules and regulations of the ILO and close working contacts are maintained with the Regional Office for Asia and the Pacific and with ILO Headquarters as and when required.
SPECIFIC DUTIES AND RESPONSIBILITIES
1. Provide administrative support to activities undertaken by the implementing partners and prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
2. Draft routine correspondence, faxes, memoranda and reports on administrative matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures
3. Perform administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc and provide logistics arrangements for conferences, seminars, workshops and meetings
4. Assist the SAFA and the PPC in the preparation of budget estimates and expenditure forecasts by analyzing and monitoring the situation of resources as compared to planned activities
5. Assist the SAFA and the PPC in maintaining an overview of the financial situation of the Project, to ensure that timely administrative support is provided in general and particular areas. Prepare and modify budget code and budget data such as budget proposals, budget revision, and rephrasing
6. Assist the SAFA and the PPC in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the CTA for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support to the CTA, the SAFA, and the PPC for the preparation of the submission.
7. Assist the SAFA and the PPC in providing information to project’s Implementing Partners on ILO administrative and financial procedures. Inform the CTA, the SAFA and the PPC of potential difficulties that may arise from the administrative and finance management capacity and competence of implementing partners to address the problem in timely manner.
8. Provide interpretation and informal and formal translation.
9. Perform other duties as may be assigned by the CTA, the SAFA, the PPC and/or the Country Director.
Completion of secondary education.
Four years of progressively responsible clerical and administrative work, and some training in an administrative and financial field. Proven experience of implementing technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.
Excellent command of English and Vietnamese
• Knowledge of administrative and financial policies and procedures
• Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work.
• Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Good knowledge of accounting principles and practices
• Ability to prepare preliminary reports and to draft correspondence.
• Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous and cooperative manner
• Ability to organize own work and to work independently as well as work in a team • Ability to work under pressure and to meet the deadline
• Must demonstrate responsible behaviour and attention to detail